To the Members of Chester Yacht Club

Please be advised that the Annual General Meeting will be taking place on Monday, August 23, 2021 at 6pm.

The Meeting will be conducted in-person at the clubhouse and virtually on Zoom in order to allow access to a broader range of the membership. Connection details are below. The By-laws specify that members present will be able to vote. Precedent has been set in Nova Scotia, stating that under the current state of emergency, members connecting electronically will be considered “present”.

Please find below the Agenda and the Proxy Voting Form (to be completed if you are not able to join electronically). The Proxy form will also be posted on the Member’s page of the CYC website, along with the year-end 2020 financials.

Yours sincerely,
David Creighton, Commodore

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Dear Members of Chester Yacht Club,

Your Nominating Committee is pleased to announce our slate of nominees for the Executive Officers and members of the Long-Range Planning Committee.

Executive Committee:

Pursuant to the By-Laws, Article VII – Election of Officers
#1 Terms are two years beginning October 1
#2 No more than two consecutive terms without a period of four years passing

The following executive are re-offering for 2nd consecutive term:

Commodore                    David Creighton               Vote Required
Rear Commodore           Sean Pearce                    Vote Required
Vice Commodore            Jennifer Chandler            Vote Required

The Nominating Committee would like to thank Lara Parsons for her time and effort as the Secretary-Treasurer. She has reached the term limit.

New Nominee for Secretary Treasurer        TBD       Vote Required

Long Range Planning Committee:

LRPC Members who will be entering 4th year of 4 Years:
Janice Anderson                  NO Vote Required
Paul Dyer                             NO Vote Required

LRPC Members who have served 2 years and are nominated for another 2-year term to be voted on at the 2021 AGM:
Reg Goodday                      Vote Required
Malcolm Fraser                    Vote Required
Ross Romney                      Vote Required

The Nominating Committee would like to thank Sara Filbee for her time and effort sitting on Long Range Planning Committee. She has reached the term limit.

New Nominee to replace Sara Filbee:
Lois Dyer-Mann                   Vote Required

Respectfully Submitted by the 2021 CYC Nominating Committee,
Tim Harris, Past Commodore
Gillian Reid, Past Vice Commodore
Stewart Creaser, Member at Large

CYC Members:
Please note that due to COVID-19 restrictions, capacity for Chester Yacht Club/Chester Race Week grounds is reduced and the CYC clubhouse is CLOSED TO CYC MEMBERS and the PUBLIC from Wednesday August 11 to Saturday August 14.There will be seating outside in Tent & on the grounds of the clubhouse & full bar service from 1000 to 2330.

There will be designated entrances and exits and security will be asking for everyone to check in with SMS check-in system for contact information.

The entertainment will play outside on the deck or on the wharf weather permitting. This a SIT-DOWN EVENT in the tent and/or seating on the grounds the yacht club. MASKS are mandatory everywhere on the CYC grounds unless you are seated at your table. You may line up (physical distancing) to purchase drink tickets and to purchase food from the food truck.

• No bracelets – no cover charge
• Security will be monitoring crowd control of the 250 gathering limit
• ENTRANCE-only at bottom of driveway
• EXIT-only at stairs by gazebo
• Drink tickets will be sold through window on the front deck of clubhouse; maintain physical distancing while in line.
• Beverage service will be provided at your table – have your drink ticket ready
• You will be able to pass through the junior ramp to on the west side of CYC wharf to pick up or deliver crew without affecting our 250 gathering limit

PLEASE READ:
Chester Race Week (CRW) is planned within Nova Scotia Public Health’s COVID-19 health and safety guidelines for Phase 4 of the NS reopening plan, which are subject to change. For the safety of everyone in attendance, prior to arrival, you and everyone in your group should complete a COVID-19 self assessment. By entering the Chester Yacht Club property, you are confirming that in the 14 days leading up to the start of our regatta, you and persons in your household have NOT:

• travelled outside the region approved by the Nova Scotia government
• been exposed to COVID-19, and are not awaiting the results of a COVID-19 test
• exhibited any COVID-19 symptoms

Contact information with an automated SMS check-in system will be monitored by CRW security for Public Health contact tracing purposes. If someone does not a phone, security will take down person’s name & contact information.

For a list of COVID-19 symptoms, up-to-date information on COVID-19 exposure notices, and isolation requirements, including travel restrictions, please visit: https://novascotia.ca/coronavirus/  Testing is not required, but always encouraged. CRW is in conversations now with NS Public Health to arrange for a COVID-19 rapid test site offsite in the Village of Chester to be held on Wednesday August 11^th from 0830 to Noon, more info visit: https://www.nshealth.ca/coronavirustesting

CRW grounds are licensed so everyone must be at least 19 years of age after 9pm; VALID ID IS REQUIRED

• Hand sanitizer will be provided at the entrance and on tables.
• MASKS are MANDATORY unless you are seated
• You must remain seated at your table except when going to and from the Food Truck, ticket window or washrooms or exiting the grounds.
• When ordering & picking up your food order from Purple People Feeder food truck, please take directly back to your table. Please maintain two metres/six feet distance others while waiting in line.
• Beverage service will be provided at your table – Have your drink ticket ready!
• No mingling
• Our top priority is the health and safety of all Nova Scotians

For more information go to HH Chester Race Week website:  http://www.chesterraceweek.com

• Food truck PURPLE PEOPLE FEEDER will be on the Chester Yacht Club grounds day and night; Open 1000 – 2300
• FULL bar service in TENT on the Chester Yacht Club grounds 1000-2130
• Complimentary Tim Hortons Coffee & timbits 0830 – 1100
• Ice can be purchased on site
• Hand washing stations by portable toilets
• Please review COVID-19 protocols above
• Please use appropriate recycling bags and containers.

• Ticket window is open from 0900 to 2100 on Wednesday and 1000 to 2300 on Thursday through Saturday.
• Beverage tickets are $7.00 for a single beverage and $32.00 for a book of five, including tax and tip.
• You must be 19 yrs of age after 2100
• Chester Race Week t-shirts and caps are available for purchase at the ticket window.