Notice of Meeting
The Annual General Meeting
Of the
Chester Yacht Club
will be held on
Wednesday, August 29, 2018
at the Clubhouse
1900h
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August 22, 2018
Dear Members of Chester Yacht Club,
CYC Nominating Committee is pleased to announce the slate of nominees for the Executive Officers and members of the Long Range Planning Committee.
Executive Committee:
Rear Commodore Bruce Flinn
The following will be renominated for another term (your vote not required):
Commodore Thane MacDonald
Vice Commodore Cynthia O’Connell
Secretary Treasurer Lara Parsons, CPA, CA
Long Range Planning Committee:
New Nominee Janice Anderson
LRPC Members completing Two Year Terms (your vote not required):
Victoria McGregor
Wayne Grigsby
Susan Crocker
Art Backman
Sara Filbee
This will be presented for your vote at the Annual General Meeting on Wednesday, August 29, 2018
Please join us in expressing appreciation of these members who have volunteered to accept the responsibilities of running CYC and steering its long range direction.
Regards,
Dr George Sapp, Chair Nominating Committee
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2018 ANNUAL GENERAL MEETING AGENDA
The Annual General Meeting will be held at the clubhouse at 7 PM, August 29, 2018.
All members of the Chester Yacht Club are encouraged to attend and participate in the Annual General Meeting.
All senior members are eligible to vote.
Please enter the Club from the east end of the patio where members will be provided with additional information on voting.
AGENDA
1 — Minutes of the previous Annual Meeting
2 — Review and adoption of Financial Statements
3 — Report of Vice Commodore
4 — Report of Rear Commodore
5 — Report of Commodore
6 — Report of the Nominating Committee
7 — Consideration of Notices of Motions
8 — Old Business
9 — New Business
10 – Adjournment
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ADVANCED VOTING FORM—ANNUAL GENERAL MEETING
August 29, 2018
I , ___________________________________(print), a 2018 voting member of the Chester Yacht Club hereby cast my vote for the members listed in the Report of the Nominating Committee as outlined in the Notice Of Meeting.
ALSO SIGN AND DATE BELOW
Rear Commodore, Bruce Flinn FOR:______ AGAINST:______
Long Range Planning Committee,
Janice Anderson FOR:______ AGAINST:______
Motion made by John Carroll to Amend the CYC Club ByLaws.
The motion for the proposed bylaw is as follows:
On behalf of the Benefactors Wheel Committee, I would like to propose a motion to amend the CYC bylaws article VIII . The following is to replace the current Article VIII in the club bylaws.
Article VIII – Membership
5. Benefactors’ Trust
5.1 The purpose of the Benefactors’ Trust is to create and preserve a pool of capital to provide a flow of income from the capital to be used for the benefit of the club as the trust committee in its sole discretion, may decide from time to time.The income derived from the trust fund may, at the discretion of the trustee committee, be paid to the Chester Yacht Club to defray any costs of major, general, or capital improvement to the clubhouse and/or grounds.
5.2 A trust committee is hereby established consisting of five members who shall be members of good standing and not a member of the club executive.Two members shall serve for a three year term, two members shall serve for a two year term, and one shall serve a one year term.The first members shall be John Carroll, Bobby Young, Darcy Young, Randy Stevens, and Bob Belliveau, who shall choose these terms among themselves.The trust committee shall appoint replacement members as required. A trust committee member is eligible to serve one second term, for any of the varying terms of the trust committee.Decisions of the trust committee shall be by majority vote.
5.3 No time, nor for any reason, shall any member of the executive committee of the club be permitted to use all or any part of the principal that has been established in the benefactors’ trust.This sub-clause can only be amended by a two thirds majority vote of the living benefactors.
5.4 The monies in the benefactors’ trust will only be invested in insured, interest paying investments, or high grade dividend paying equity stocks or funds and never in any speculative ventures.
5.5 The monies in the trust will be administered by the trust committee in accordance with the conservative investment principals stated in 5.4.
5.6 A ship’s wheel, known as the benefactors’ wheel, shall be prominently displayed in a secure manner in the clubhouse.The purpose of the wheel is to acknowledge and thank benefactors. The minimum benefactors’ gift shall be $5,000.Benefactors’ names will be inscribed on brass plaques along with the date of the donation.The plaques will be permanently affixed to the benefactors’ wheel.A benefactor may remain anonymous or donate in another name, living or deceased.
5.7 The names of the actual benefactors will be entered in the benefactors’ book (regardless of what appears on the benefactors wheel), which will state the date and amount of the gift.The book is to be kept in good order and up to date by the most senior member of the trustee committee.
5.8 Benefactors shall not be entitled to any discount in annual or other normal club dues.
5.9 In the event that CYC ceases to exist, the benefactors’ trust monies shall be used to pay off any outstanding debts or obligations of the club and the balance thereof, if any, will be donated to a recognized and worthy charity in the province of Nova Scotia, the selection of which is to be by a simple majority of the living benefactors.
JOHN P. CARROLL
EXISTING Bylaw for Benefactor’s Gift: (for CYC members information)
5. Benefactor’s Gift
5.1 The purpose of a Benefactor’s Gift is to help establish a fund to be kept in trust for perpetuity. The interest derived from the fund shall be paid to the Chester Yacht Club to defray any costs of major, general or capital improvement to the Club House and Grounds.
5.2 At no time, or for any reason, shall any member of Executive of club be permitted to use all, or any part, of the principle that has been established in the Benefactors Fund.
5.3 This clause is entrenched and can only be amended by a 2/3 vote of the living Benefactors.
5.4 In the event that the C.Y.C. ceases to exist, it will be understood that the monies of the fund will be given to a recognized and worthy charity in the Province of Nova Scotia, deemed so by a simple majority of the living Benefactors.
5.5 The monies in the Benefactor’s fund will only be invested in insured or Government issue, interest paying vehicles, never in any speculative ventures.
5.6 Benefactors will be required to pay an annual fee not to exceed 75% of the annual Senior Membership dues for the lifetime of the Benefactor.
5.7 Benefactors will be identified as such on the posted membership list unless stated to the contrary. A ship’s wheel, known as the Benefactor’s Wheel, shall be prominently displayed in a secure manner in the Club. [The purpose of the wheel is to acknowledge and thank the Benefactors. Benefactor’s names will be inscribed on brass plaques along with the date of their donation; the plaques will be permanently affixed to the wheel. A Benefactor may remain anonymous or donate in another name, living or deceased.]
5.8 Benefactors shall have all the rights and privileges of Senior Members which are not transferable after the date of issue.
5.9 Benefactors will be entered in the Benefactors Book, which will give the date of issue. The Book is to be kept in good order and up to date by the Secretary-Treasurer. (Amended 1990.)
Vote for the motion to amend the CYC club bylaws article VIII:
FOR :________ AGAINST:_________
________________________________________ Signature
________________________________________Date
Please return to the Secretary/Treasurer by email, fax, or deliver to club office so it will be received by Monday, August 27, two days before the AGM.
Return to FAX:902-275-2525
or EMAIL to [email protected]
Printable form: Advanced Voting Form – AGM August 29, 2018